PRIVACY NOTICE / PRIVACY POLICY

Last updated August 27, 2021

Privacy Policy

1. Introduction

Thank you for choosing to be part of our community at Statice GmbH (“company”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information,please contact us at hello [at] statice [dot] ai.

When you visit our websites https://statice.ai, https://www.docs.statice.ai and use our services, you trust us with your personal information. We take your privacy seriously. In this privacy notice, we describe our Privacy Policy. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some timeto read through it carefully, as it is important. If there are any terms in this Privacy Policy that you do not agree with, please discontinue use of our sites and our services.

Your personal data (e.g. salutation, name, address, e-mail address, telephone number) will only be processed by us in accordance with the provisions of the European General Data Protection Regulation (GDPR), the specific regulations of the German Data Protection Act (BDSG) as well as other relevant legal provisions (e.g. TKG or UWG).

With the following statements, we comply with our duty to inform in accordance with art. 13 and 14 of the GDPR and inform you comprehensively about the different processing of your personal data. Please also note our Cookie Policy.

Please read this Privacy Policy carefully as it will help you make informed decisionsabout sharing your personal information with us.

 

2. Controller

 

Controller according to art. 4 para. 7 of the GDPR is:

Statice GmbH
Eisenacher Str. 1
10777 Berlin
Germany

Represented by: Omar Ali Fdal, Mikhail Dyakov, Marcus Hartmann
E-mail: hello [at] statice [dot] ai

 

3. Data Protection Officer

 

Data Protection Officer according art. 37 GDPR and §38 BDSG is:

Dr. Marc Leutsch
Lyzeumstr. 19
76437 Rastatt
Germany
E-mail: [email protected]

You may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

 

4. Scope of application

 

ThisPrivacy Policy applies to the use of our websites (https://statice.ai and https://www.docs.statice.ai), and/or any related services, sales, marketing or events.

This Privacy Policy does not apply to websites of other companies to which our websites merely refer by means of a link.

 

5. Personal data

 

Personal data are individual details about personal or factual circumstances of aspecific or identifiable natural person. For example, your name, your address,your account number, ID number or telephone number, your license plate number, your e-mail address or IP address are personal data. On the other hand, data that cannot be used to determine your actual identity is not personal. This includes, for example, information about your gender, which browser you use or which sport you prefer.

 

6. Principle of anonymity

 

You will remain anonymous when using our website and/or related services, as long as you have not voluntarily given us personal data for our use.

The only exception to this policy is represented by the temporary compulsory automatic storage of your IP address and access data. Full particulars are given below.

7. Processing of your personal data

 

We process your personal data exclusively for the following purposes and legal basis:

 

7.1. Processing of your personal data through our website in context with pre-contractual measures in accordance with art. 6 para. 1 lit. b) GDPR

 

Our website contains (also due to legal regulations) information that enables a fast electronic contact to our company. Corresponding messages can be sent using the specified general e-mail address or by using the contact form. The personal data transmitted (see contact form on website) will be processed for the purpose of processing your inquiry and carrying out pre-contractual measures.

As part of the implementation of the electronic communication on our website, we will disclose your personal information with IT service providers. They and, if applicable, their subcontractors have access to your personal data within the operation and maintenance of our IT systems.

 

7.2. Processing of your personal data in context of a contractual relationship in accordance with art. 6 para. 1 lit. b) GDPR

 

To fulfill our contract with you, your so-called inventory data, such as name, address, e-mail address, orders, if necessary telephone number and bank details, are processed.

If you are a registered customer, we also process your login data.

As part of the fulfillment of the contract, we will disclose your inventory data to the following categories of recipients:

Financial service providers: to process the payment, your name, address and bank details are transmitted to the affiliated financial service providers.

IT service providers: in addition, external service providers and, if applicable,their subcontractors may have access to your inventory data in context ofoperation and maintenance of our IT systems.

 

7.3. Processing of your personal data due to legal obligations in accordance with art. 6 para.1 lit. c) GDPR

 

We commission a tax company with the accounting and tax advice, transmit your inventory data to them and thus meet our obligations, such as proper book keeping (GoB) or compliance with statutory retention requirements (HGB,AO).

 

7.4. Processing of your personal data to realize tasks of public interest or official authority in accordance with art. 6 para. 1 lit. e) GDPR

 

With the above legal basis, we may also need to disclose your inventory data to public bodies. An example of this is the transfer of data to tax authorities to fulfill our tax control and reporting obligations.

 

7.5. Processing of your personal data in the context of a possible sale of all or part of the business operations in accordance with art. 6 para. 1 lit. f) GDPR

 

Inindividual cases, we may have a legitimate interest in transferring customer data to the purchaser in connection with the sale of our business. As a rule, this presupposes that you have consented to a transfer of contract or have not objected to a transfer after sufficient information.

 

7.6. Processing your personal data for our newsletter in accordance with § 7 para. 2 lit. 3 UWG

 

In case of newsletter registration your e-mail address shall be used for communication and promotion purposes. You have explicitly granted your consent separately.

You can revoke your consent at any time with effect for the future without incurring any costs other than the transmission costs according to the basic tarifs.

We commission IT service providers, if necessary their sub-service provider, to send our newsletter and thus to process your e-mail address.

If you don’t want to get the newsletter any more, you can unsubscribe using the unsubscribe link in the newsletter, or by sending us a demand via e-mail to: hello [at] statice [dot] ai

 

7.7. Automatic processing of your access data for purposes of data security, stability and operational security of our website according to art. 6 para. 1 lit. c) and f) GDPR

 

We have a legal obligation to comply with the data security of our website as well as a legitimate interest in the elimination of disruptions, ensuring system security and the detection and tracking of unauthorized access attempts or accesses. For this reason, every time you visit our website, we automatically collect information about which IP address is assigned to your computer, which browser and which operating system you are using and which websites you have viewed.This data is stored in so-called log files on the web server of our webspace provider. The IP address alone represents personal information. To protect against misuse of our computer systems, it is necessary to save the IP address of each visitor for a temporary period.

We commission IT service providers, if necessary, with their sub-service providers to ensure the functionality of our website and thus the processing of your access data.

 

7.8. Advertising with social buttons in accordance with art. 6 para. 1 lit. f) GDPR

 

This website uses social buttons from social networks and platforms. In order to increase the protection of your data when you visit our website, these buttons are not integrated into the page as plug-ins, but simply using an HTML link. This integration ensures that when a page on our website that contains such buttons is called up, no connection is established with the servers of the provider of the respective social network.

If you click on one of the buttons, a new window of your browser opens and calls up the page of the respective service provider on which you can (if necessary after entering your login data) e.g. press the Like or Share button.

We are currently using the social buttons from Facebook, LinkedIn, Twitter, Youtube, Medium and XING.

Information on further processing of your data in social networks and platforms can be found in the section below.

 

7.9. Advertising on the online presence of social networks and platforms in accordance with art.6 para. 1 lit. a) and f) GDPR

 

Our presence on social networks and platforms serves for better, active communication with our customers and interested parties. There, we provideinformation about our products and relevant industry news and events.

When you visit our online presence on social media, your data can be automatically collected and saved for market research and advertising purposes. Using pseudonyms, so-called usage profiles are created from this data. These can be used to e.g. to place advertisements inside and outside the platforms that presumably correspond to your interests.

We are currently using the Facebook, LinkedIn, Twitter, Youtube, Medium and XING online presence.

For detailed information on the processing and use of the data, your setting options, your related rights to protect your privacy and a contact option,please refer to:

Facebook

LinkedIn

Twitter

Youtube

Medium

XING

Data processing with the social networks and platforms can take place on the basis of an agreement between jointly responsible parties in accordance with Art. 26GDPR.

If you need further help in this regard, you can contact us.

 

7.10. Automatic processing of your cookie data

 

Further information about cookies and their use on our website can be found in our Cookie Policy. You can set your cookies for us in our Consent Management Platform by clicking on the gear icon in the lower left corner of the website.

7.11. Other processing of your personal data based on your consent in accordance with art.6 para. 1 lit. a) GDPR

 

Incidentally, we only process other personal data from you than those mentioned above if you voluntarily provide them to us or if you have consented to the processing.

 

8. Transmission of your personal data to third parties

 

Any transfer, sale or other transfer of your personal data to third parties outside the purposes and legal bases listed under chapter 7 does not take place.

In case data processing takes place from countries in which no adequate level of data protection exists (so-called "third countries"), special measures are required according to the GDPR. Before a service provider or its subcontractor located in a third country obtains the technical possibility of access to your personal data, we take measures to safeguard data protection, for example by concluding EU Standard Modal Clauses.

 

9. Duration of storage of your personal data

 

We process your personal information as long as it is necessary for the fulfillment of our contractual obligations. If these obligations cease to exist, we will delete your personal data.

Due to legal obligations, in particular the commercial and tax-related storage requirements, we must keep certain categories of your personal data even after fulfillment of our contract for a limited further processing. The deadlines for storage and documentation specified in HGB and AO are 6 and 10 years, respectively. After expiry of these deadlines, a deletion will also be made here, unless you have expressly agreed in further use.

 

10. Your rights

 

10.1 . Right of access in accordance with art. 15 GDPR

 

You are entitled at any time, within the scope of legal provisions, to request free information about your data processed by us, the purposes of processing, the duration of storage or the criteria for determining the duration of storage and the recipients of the data. You are also entitled to receive a copy of your data.

 

10.2 . Right of rectification, erasure, restriction of processing in accordance with art.16-19 GDPR

 

Should your data processed by us be incorrect, incomplete or inadmissible, you may require us to correct your data, to supplement, to limit processing or to delete the data to the extent permitted by law. Furthermore, as a user, you have the option of automatically deleting your data in the application at anytime.

 

10.3. Right of data portability in accordance with art. 20 GDPR

 

If you have provided us with your information based on your consent or as part of a contractual relationship with us, we will provide that data in a standard format upon your request or, to the extent that this is technically possible, transmit it to you third parties determined by you.

 

10.4. Right of revoking the consent in accordance with art. 7 para. 3 GDPR

 

You have the right at any time to revoke your consent granted to us and based on art. 6 para. 1 lit. a) GDPR with effect for the future. The revocation of consent means that the data processing based on this consent no longer takes place. The relevant types of data processing are listed under chapter 7.

 

10.5. Right of object in accordance with art. 22 GDPR

 

You are entitled, for reasons arising from your particular situation, to object at anytime against the processing of personal data relating to you, on the basis of art. 6 para. 1 lit. e) or f) GDPR. In this case, we will no longer process your personal data unless we can demonstrate compelling legitimate reasons for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, pursuing or defending legal claims.

If we process your personal information for advertising purposes, you have the right to object at any time. This also applies to the profiling, as far as it is associated with such advertising. In the event of your disagreement, we will no longer process your personal data for these purposes. The relevant types of data processing is listed under chapter 7.

 

10.6. Right of complaint in accordance with art. 57 GDPR

 

You are welcome to contact us with questions, suggestions and criticism.

You can also send a complaint to the authority. You have the choice of approaching the authority, which is locally responsible for you or for us. The contact details of the authority responsible for our company can be found here.

 

11. Automated decision making including profiling

 

We do not carry out automated decision making including profiling (automated analysis of personal circumstances).

 

12. Security measures

 

We meet the technical and organizational security measures in order to protect your personal data from loss or misuse. Thus, your data is stored in a secure operations environment which is not accessible to the public. If you would like to contact us by e-mail, we must inform you that the confidentiality of this information cannot be guaranteed. The contents of e-mails can – just as with a postcard – be viewed by a third party. We therefore recommend sending personal information to us by post.

 

13. Changes to this Privacy Policy

 

The rapid technological development of the internet and the changes in law and statute inthe area of data protection make it necessary for us to adapt our Privacy Policy to the new requirements from time to time. Please therefore note the current Privacy Policy. This Privacy Policy was last updated on August 27, 2021.